Setting Up

All exhibitors must set up before 7pm on the day before the start of each event. For security purposes the marquee will be secured at this time time and will be secured and closed at the end of each trading day during the event. Please arrange early morning access on Show Days with the organisers to avoid gridlocks. Some events operate time limit refundable entry charges. Such Events will be identified on setup information which will be sent out with your tickets and passes.

Opening Times

These will be announced on the information sheets sent to Exhibitors with their tickets and passes. Exhibitors are responsible for security of their stands.

Tables and Chairs

Tables and chairs are not provided. - Please bring your own.

Tickets and Passes

These will be sent out in advance once full payment has been received and cleared through the bank. Please allow adequate time for the tickets and passes to be posted out to you as; once our Events commence, the office will not be open every day. if you want your tickets and passes sent to a different address to the one on your Application Form, please ensure that you have given our office adequate notice of this.

Parking

All exhibitors must park their car within the the designated area or they will be towed away. The "Showgrounds" management stress that they are reluctant to carry out this action but are obliged to in order to impose struck health and Safety statutory regulations.

Smoking

There is a no smoking within our marquees. Please observe the current no smoking legislation within the UK.

Insurance

Each Exhibitor shall assume complete responsibility for the insurance of their property and make arrangements to guard against its loss or damage what ever its cause. Exhibitors must have Public Liability and Product Insurance. Exhibitors must forward a copy of their Public liability insurance policy to the organisers. Failure to do so will result in the exhibitor being unable to attend the Event.

Exhibition Stand & Size

All stands are 1.83m deep (6ft) and space is sold on a metre frontage basis. Heart of England prides itself on providing a professional arena for exhibitors to sell there goods. Each Exhibitor is responsible for the presentation of their stand. Each stand must have a back drop and side cloths. Stands will be vetted. Heart of England reserve the right to remove Exhibitors who do not follow these guidelines.

Health & Safety

Exhibitors must make sure that they adhere to all Health and Safety regulations in force in the marquee with particular reference to keeping walkways and fire exits clear. Al products to be sold or displayed in the marquee must comply with all relevant and current Health & safety regulations. This includes; but not limited to any products listed below and any other product not mention herein. Cosmetics and Medicinal products must meet current EU regulations.

Electrical Equipment & Machinery

All equipment must meet the current British Standard Health and Safety regulations and must display a valid safety check certificate.

Toys

All toys sold must meet current CE regulations.

Food Items

All Exhibitors selling edible and consumable items must meet current Health and Safety criteria and regulations laid down by the Environmental Health Authority operating in the area in which the event takes place.

Alcohol

Exhibitors having permission to sell alcohol within the marquee will be required to apply for a licence via the Event Show Office. Contact numbers for this can be obtained from the H & E Office.
Exhibitors with permission to sell "Corked" bottles of wine or liqueurs will be allowed to supply 5ml (approx) "tasters" to the public during marquee opening times.
NO ALCOHOL can be consumed outside of trading hours in the marquee owing to Health & Safety Legal requirements.

Security

The marquees will be secured overnight. Exhibitors and visitors will not be allowed into the marquee once it is closed on setup and show days.

Tea & Coffee

An area in the marquee will be designated at each event with a 13 amp socket and kettle to make hot drinks.